RADOCA encourages to submit TUE applications via ADAMS, together with the required medical file. If you do not have an ADAMS account yet, please contact radocakaz@gmail.com to have it set up.
Otherwise, please download the RADOCA’s TUE Application Form, and once duly completed and signed, send it together with the required medical file to radocakaz@gmail.com.
Your TUE application must be submitted in a legible form using capital letters or typing.
The medical file must include:
- A comprehensive medical history, including documentation from the original diagnosing physician(s) (where possible),
- The results of all examinations, laboratory investigations and imaging studies relevant to the application.
Any TUE application that is not complete or legible will not be dealt with and will be returned for completion and re-submission.
To assist you and your doctor in providing the correct medical documentation, we suggest consulting the WADA’s Checklists for TUE applications for guidance and support during the TUE application process, and Medical Information to Support the Decisions of TUECs for guidance on specific common medical conditions, treatments, substances, etc.
Keep a complete copy of the TUE application form and all medical information submitted in support of your application, and proof that it has been sent.
WHAT HAPPENS AT MAJOR EVENTS?
A Major Event Organization (MEO) requires athletes to apply for the recognition of their TUE if they wish to use a prohibited substance or method in connection with the Event.
If you have a TUE granted by RADOCA and you will be competing at a Major Event e.g., the Olympic Games, you should contact the MEO for information on their recognition process.
WHEN WILL I RECEIVE A DECISION ON MY TUE APPLICATION?
RADOCA’s TUEC’s must render a decision as soon as possible, and usually within 21 days from the date of receipt of the complete TUE application, including the required medical information.
WHAT IF I NEED TO RENEW MY TUE?
Each TUE has a specific duration, at the end of which it expires automatically. Should you need to continue to use the prohibited substance or method, it is your responsibility to submit a new application for a TUE with updated medical information ahead of the expiry date, so that there is sufficient time for a decision to be made prior to the expiry of the current TUE.
Important note:
The presence (following sample collection), use, possession or administration of the prohibited substance or method shall be consistent with the terms of your TUE. Therefore, if you require a materially different dosage, frequency, route or duration of administration, you should contact RADOCA, as you may be required to apply for a new TUE. Some substances and dosages, e.g., insulin, are often modified during treatment and these possible fluctuations should be mentioned by the treating physician in the TUE application and would usually be accepted by the ADO TUEC.
WHAT IF MY RADOCA’S TUE APPLICATION IS DENIED?
A decision to deny a TUE application includes a written explanation of the reason(s) for the denial. If it is not clear to you, please contact RADOCA to understand exactly why the TUE was denied. Sometimes, there may be a critical piece of information, diagnostic test, laboratory results missing, etc. In which case, you should re-apply to us. Otherwise, you may appeal the denial decision.
To appeal the decision, a letter from the treating doctor outlining their grounds for appeal (and any further medical evidence they wish to provide) must be submitted to RADOCA within ten working days of receipt of the decision. An appeal is reviewed by the RADOCA TUE Appeal Panel, which is formed of three different members of the RADOCA TUE Committee who did not review the original application.
The email address to appeal is: radocakaz@gmail.com
WHAT IF MY RADOCA’S TUE IS NOT RECOGNIZED BY MY INTERNATIONAL FEDERATION?
You or RADOCA have 21 days to refer the matter to WADA for review after notification of the non-recognition. You should send the same information that you submitted to RADOCA, and on which their TUEC based their decision, via a secure on-line method or by registered mail at:
WADA Medical Department
World Anti-Doping Agency
Stock Exchange Tower
800 Place Victoria (Suite 1700)
P.O. Box 120
Montreal (Quebec) H4Z 1B7
Canada
The email address to enquire and/or send the request for review is: medical@wada-ama.org
Pending WADA’s decision, RADOCA’s TUE remains valid for national-level competition and out-of-competition testing only. If the matter is not referred to WADA for review, RADOCA must determine whether the original TUE that was granted should remain valid for national-level Competition and Out-of-Competition Testing.
CONTACT INFORMATION
For any further information and questions in relation to RADOCA’s personal information practices, please radocakaz@gmail.com.
If you have a doubt as regards to which organization you should apply for a TUE, or as to the recognition process, or any other question concerning TUEs, please contact: radocakaz@gmail.com
OTHER USEFUL LINKS
WADA International Standard for Therapeutic Use Exemptions (ISTUE)
WADA Checklists for TUE Applications
WADA Guidelines for the International Standard for Therapeutic Use Exemptions (ISTUE)